BANKING & FINANCE

An accounting firm

How a 20 person accounting firm cut roughly 2,000 dollars a year of wasted Microsoft 365 licenses

In a single 15 minute review, we found the licenses this firm was paying for but nobody used. We removed them with sign off, so the savings showed up on the very next bill.

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A year of wasted licenses removed
$2,000A year of wasted licenses removed
Review
15 minuteReview
THE CHALLENGE

Where They
Started.

This 20 person accounting firm was paying more to Microsoft than it should, and the invoice never gave it away. Each line item looked small, so for years it simply got paid. The bill kept going out and the work kept getting done. The waste sat there in plain sight. The owner sensed the Microsoft 365 spend was high but had no easy way to prove it. There was no clear map of who used what, and no time to dig through the admin center line by line. They wanted a straight answer, not a sales pitch. The waste was never hiding. It was just never questioned. Each small line item kept getting paid because no one had the time to add them up.

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THE WORK

What We
Did.

Same firm, same people doing the same work. The only change is that every paid license now maps to someone who needs it. The waste came off, and the things the team relies on stayed exactly where they were. The lower number landed on the next invoice. Most tenants carry waste like this. We are 100 percent Microsoft native and make money on expertise, not on reselling licenses. Our only incentive is your bill going down.

01

Free 15 minute review, on screen with them

We opened the Microsoft 365 admin center together and counted paid licenses against actual people. The waste showed up live while they watched. No long audit required.

02

Found the dead accounts

Paid licenses were still assigned to employees who had left months earlier. Money was going out every month for people who were gone.

03

Fixed the shared mailboxes

Full paid licenses were sitting on shared mailboxes like info@ and sales@. Those mailboxes need no license at all to keep working.

04

Right sized the plans

Premium plans were in place where a smaller plan covered everything the team used. We matched each plan to real usage.

05

Called out the double paying, then executed with sign off

The firm was paying for two ecosystems doing one job. We gave an honest recommendation to consolidate, even though it meant a smaller project for us. Nothing was removed without their approval. We cleaned up only what they confirmed.

We'd scope the same kind of engagement for your business, with timelines and effort against each stage.

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We had been paying this for years and never questioned it. Fifteen minutes and you showed us money we were just giving away. The next invoice was lower and nothing broke.
Owner · an accounting firmAn accounting firm
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